The above diagram illustrates the iterative model of data analysis. This is a cyclical process tha nvolves repeatedly moving back and forth between different stages of data analysis, refinement, Table 1: Distribution of Respondents by the MoFPED staff using convenience sampling technique. The response rate was as explained below; Table 2: Distribution of Respondents by the Five Ministries Table 3: Level of education for participants Table 4: Years of Experience at Respondents According to Table 4's findings, 17 (48.6%) of the respondents had job experience ranging from Table 5: MoFPED business and records generated As indicated in table 5, they are five major functions that the ministry performs in pursuit to According to the findings, Figure 3 presents the data from the quantitative response which indicates that majority of the respondents (73%) generated records in paper format while only Figure 4 indicates the role played by records in the ministry. It was revealed that records were Table 6: Frequency of Records use Table 6 indicates the frequency of records use by several respondents. The findings indicated Table 7: Level of satisfaction with Records retrieval Turnaround time storage capacity of the records by the Ministry. Table 8: Access and Availability of Records Table 8 aimed at analyzing the level at which records were available for use at time of need. The usable over time. Table 10: Challenges affecting RM practices Table 8 presents the challenges with RM practices at MoFPED. As reported by the respondents, challenges that the ministry is facing to implement effective and efficient RM. 13. Please tick the various areas you deem records important in your ministry Section III: Roles of Records management 12. Where do you often get the records at the time of need? 15. Please indicate the issues that constrain effective Records management Source: MoFPED Strategic plan, 2020-2030
